Short Summary:
Ministry of Corporate Affairs Due to the Covid pandemic has given some relaxation to Companies. We are producing here all the relaxation at one place which is into effect as on date i.e. 25th June 2021 Like waiver of additional fees, extra time for filing of forms, holding of BM or GM through VC, etc.
Holding of EOGM through VC:
The MCA vide below-mentioned circulars first time allowed Companies to hold their Extra-Ordinary General Meeting through Video Conferencing.
| S. No. | Circular No. | Date of Circular | Extension |
| 1. | 14/2020 | 08th April 2020 | 30th June 2020 |
| 2. | 22/2020 | 15th June 2020 | 30th September 2020 |
| 3 | 30th June 2021 | ||
| 4 | 10/2021 | 23rd June 2021 | 31st December 2021 |
As per the latest amendment of 23rd June 2021 Ministry has allowed companies to hold their Extra-Ordinary General Meeting through Video Conferencing till 31st December 2021. A welcome Step from the Ministry of Corporate Affairs.
Holding of AGM through VC:
The MCA vide below-mentioned circulars first time allowed Companies to hold their Annual General Meeting through Video Conferencing.
| S. No. | Circular No. | Date of Circular | Extension |
| 1 | 20/2020 | 05th May 2020 | 31st December 2020 |
| 2 | 02/2021 | 13th January 2021 | 31st December 2021 |
As per the Circular passed in January 2021 ministry has already allowed all the Companies to hold their Annual General Meeting through Video Conferencing till 31st December 2021
Holding of BM through VC:
Before the amendment, if Company wants to conduct the business mentioned under Rule 4 then the physical presence of quorum was mandatory. If a physical quorum of directors was present, then other directors were allowed to attend the meeting through video conferencing.
- Approval of financial statements;
- Approval of matter relating to merger/amalgamation;
- Approval of matter relating to takeover/acquisition;
- Approval of prospectus for issue of shares.
Also Like : Auditor Certificate format for DPT-3
The MCA vide below-mentioned Amendment in Rules, the first time allowed Companies to hold their Board Meeting through Video Conferencing for discussion on restricted matters.
| S. No. | Circular No. | Date of Circular | Extension |
| 1 | Companies (Meetings of Board and its Powers) Amendment Rules, 2020 | 19th March 2020 | 30th June 2020 |
| 2 | Companies (Meetings of Board and its Powers) Second Amendment Rules, 2020 | 23rd June 2020 | 30th September 2020 |
| 3 | Companies (Meetings of Board and its Powers) Second Amendment Rules, 2021 | 15th June 2021 | Life Time |
After the amendment of 15th June 2021, Companies can deal with any type of matter in the Board Meeting through Video Conferencing. Now, there is no restriction on the discussion on any matter in a Board meeting through video conferencing.
Relaxation from Additional Fees:
As per the MCA circular dated 03rd May 2021, if the due date of any form of Company and LLP out of 53 form list given by MCA (except CHG-1, CHG-4, and CHG-9) falling between 1st April 2021 to 31st May 2021 then those forms can be file without additional fees till 31st July 2021.
Also Like : Extension in Due Date of filing of DPT-3 and CFSS
Relaxation in time for filing of Charge related form after due date:
As per MCA circular dated 03rd May 2021, given the following relaxation to charge related form:
- If 120 from the date of creation of charge or modification of charge is not expired on 1st April 2021 then the period from 01st April 2021 to 31st May 2021 shall not consider for purpose of calculation of 120 days.
- If any charge created or modified between 01st April 2021 to 31st May 2021 then 01st June 2021 shall be considered as 1st day of creation/ modification of charge.
Important Points:
- There is no change in disclosures of Directors Report for f.y. ended 31st March 2021.
- There is no change in Reporting in Financial Statement for f.y. ended 31st March 2021.
- There is no change in disclosures of Auditor’s Report for f.y. ended 31st March 2021.
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