How can I create and file details in Form GSTR-7?

To create and file details in Form GSTR-7, perform following steps:

A. Login and Navigate to Form GSTR-7 page

B. Enter details in various tiles

C. Payment of Tax

D. File Form GSTR-7 with DSC/ EVC

E. View Debit entries in Electronic Cash Ledger for tax payment

F. Download Filed Return

A. Login and Navigate to Form GSTR-7 page

1. 1. Access the gst.gov.in URL. The GST Home page is displayed. Login to the GST Portal with valid credentials. Click the Services > Returns > Returns Dashboard command.

Alternatively, you can also click the Returns Dashboard link on the login Dashboard.

2. The File Returns page is displayed. Select the Financial Year & Return Filing Period (Month) for which you want to file the return from the drop-down list. Click the SEARCH button.

3. The File Returns page is displayed. In the GSTR-7 tile, click the PREPARE ONLINE button if you want to prepare the return by making entries on the GST Portal.

Note: Please read the important message in the box carefully.

4. TheGSTR-7 – Return for Tax Deducted at Source Return page is displayed.

B. Enter details in various tiles

5 (a) 3. Details of the tax deducted at source: To add details of the tax deducted at the source

5 (b) 4. Amendments to TDS Details: To amend details of the tax deducted at source in respect of any earlier tax period

Also read: How can I create and file details in Form GSTR-8?

5(a) 3. Details of the tax deducted at source

5.1. Click the 3. Details of the tax deducted at source tile to add details of the tax deducted at source.

5.2. Click the ADD button.

Note: You can click the HELP link to view Help related to this page. Click CLOSE.

5.3. In the GSTIN of Deductee field, enter the GSTIN of Deductee.

5.4. Enter the amount paid to the deductee on which tax has been deducted.

5.5 (a). If the deductor and deductee are having different State-code, then you need to enter the details for Integrated Tax.

Note: If GSTIN of supplier and POS is different, then TDS will be deducted in the form of IGST. If GSTIN of supplier and POS is the same, then TDS is deducted in the form of CGST/SGST. If POS lies in the State of Supplier and the deductor is located in another State/UT, then no TDS will be deducted, as the tax on the invoice will be CGST and SGST/UTGST and not IGST.

Note:

• Declare details of TDS for each Deductee. Tax is to be deducted on the value excluding tax.
• GSTIN of the deductee cannot be declared more than once.
• Negative values are not allowed to be declared in this table.
• Tax should be entered in at least one tax column out of three tax columns (IGST or CGST and SGST/UTGST). Total tax amount should be equal to 2% of the amount shown as “Total amount paid to deductee on which tax is deducted”.

5.5 (b) If the deductor and deductee both are having the same State-code, then GST Portal will allow entry of all the 3 taxes, IGST/CGST/SGST.

Note: If Deductor and deductee are located in SEZ, then the IGST needs be levied irrespective of place of supply. At least one tax column need to be entered out of three tax columns (Integrated Tax, Central Tax and State/UT Tax).

5.6. Click the SAVE button.

5.7. You will be directed to the previous page and a message is displayed that TDS details added successfully. You need to give separate entries of TDS details for each of the deductees.

Note: You can view the certain number of records by selecting a number from Records to view per page drop-down list. You can also search any record by providing GSTIN or Trade/Legal name of the deductee.

5.8. Here, you can also edit/delete the added details (under the Actions column). Click the BACK TO GSTR-7 Dashboard button to go back to the Form GSTR-7 Dashboard page.

5.9. You will be directed to the GSTR-7 Dashboard landing page and the 3. Details of the tax deducted at the source box in Form GSTR-7 will reflect the number of TDS entries added along with the total tax amount and total amount paid to the Deductee.

5(b) 4. Amendments to TDS Details

5.1. Click the 4. Amendments to TDS Details box to amend details of the tax deducted at source in respect of any earlier tax period and also to modify TDS details rejected by deductee.

5.2 (a) Uploaded By Deductor Tab:

5.2 (b) Rejected By Deductee Tab:

5.2 (a) Uploaded By Deductor Tab:

In the Uploaded by Deductor tab, you can amend transactions uploaded by Deductor, of previous tax period. If no action has been taken by the deductee, action can be taken by the deductor (to amend transactions), on their own under the “Uploaded by deductor” tab.

Note:

• Any changes to the details declared in Table-3 (TDS details) in earlier tax period(s) may be declared in Table-4.
• No amendment is allowed, once the TDS details are accepted by the Deductee.
• Records rejected by Deductee are available for taking action in the Tab ‘Rejected by Deductee’ in table 4.
• Original tax period, financial year and original Deductee’s GSTIN cannot be edited.
• Deductor can amend the GSTIN of Deductee, Revised amount paid to deductee and IGST, CGST & SGST tax columns.

5.2. Select the Financial Year and Month from the drop-down list. In the GSTIN field, enter the GSTIN of the Deductee of the previous tax period which needs to be amended. Click the AMEND TDS DETAILS button.

5.3. Make amendments to the details as required. Click the SAVE button.

5.4. You will be directed to the previous page and a message is displayed that TDSA details added successfully. Here, you can also edit/delete the amended details (under Actions column). You can click the BACK TO GSTR-7 DASHBOARD button to go back to the Form GSTR-7 Dashboard page.

Note: Scroll to the right to view further details.

5.5. You will be directed to the GSTR-7 Dashboard page and the 4. Amendments to the TDS Details tile in Form GSTR-7 will reflect the sum of a number of TDSA entries added by the deductor on his own & modified in respect of the rejected details by deductee, along with total tax amount and total amount paid to the deductee.  

Note: The Amended TDS details will become available to the supplier on his/her dashboard for acceptance or rejection of the same on the filing of Form GSTR-7 by the deductor.

5.2 (b) Rejected by Deductee Tab:

If TDS credit entries are rejected by the deductee, they will be auto-populated into Table 4 of Form GSTR-7 in the next tax period under the ‘Rejected by Deductee’ tab. Now TDS deductor can amend those details and file Form GSTR-7 accordingly.

5.2. Select the Rejected by Deductee tab.

5.3. Click the EDIT button to edit the details.

5.4. Edit the details. Deductor can amend the GSTIN of Deductee, Revised amount paid to deducted, and all tax columns. Click the SAVE button.

Note: You can edit only revised details and cannot edit the original details of the deductee.

5.5. Once the details are edited, the status is changed to modify. Click the BACK TO GSTR-7 DASHBOARD button to go back to the Form GSTR-7 Dashboard page.

Note: You can view the certain number of records by selecting a number from Records to view per page drop-down list. You can also search any record by providing GSTIN or Trade/Legal name of deductee..

5.6. You will be directed to the GSTR-7 Dashboard page and the 4. Amendments to the TDS Details tile in Form GSTR-7 will reflect the sum of the number of TDS entries added & modified the details rejected by the deductee, along with the difference of amended amount and the original amount is displayed.

Note: Once Form GSTR-7 is filed, all edited details will become available to the deductee (supplier) on his/her dashboard for acceptance or rejection.

Note: Similarly, you can edit other records.

C. Payment of Tax

6. Click the COMPUTE LIABILITY button for computation of tax liability and interest, if any.

7. A message is displayed on the top page of the screen that ‘Compute liabilities request’ has been received. Please check the status after some time. Click the refresh button.

8. Once the status of Form GSTR-7 is Ready to File,5 & 6. Payment of Textile and PROCEED TO FILE button gets enabled. Click the 5 & 6. Payment of Tax box or PROCEED TO FILE button.

Note: If details are auto-populated in table 4 under ‘rejected by deductee’ tab, interest will be levied on the differential amount, if the TDS amount is increased. 

9.1. The cash balance available in the electronic cash ledger as on date is shown in the below table.

Note:

• Liabilities can be paid in cash only.
• The ‘Create challan’ button will be enabled for selection only if sufficient cash is not available in Electronic Cash Ledger.
• Declaration and Authorized signatory fields will be enabled only if sufficient cash balance is available to offset the liabilities.

9.2 (a). Scenario 1: If available cash balance in Electronic Cash Ledger is less than the amount required to offset the liabilities

1. If available cash balance in Electronic Cash Ledger is less than the amount required to offset the liabilities, the available cash balance is shown to be as utilized from the Electronic Cash Ledger. You may create challan for the additional cash directly by clicking on the create CHALLAN button.
2. The Create Challan page is displayed.

Note: In the Tax Liability Details grid, the Total Challan Amount field and Total Challan Amount (In Words) fields are auto-populated with the total amount of payment to be made. You cannot edit this amount.

iii. Select the Payment Modes as E-Payment/ Over the Counter/ NEFT/RTGS.

1. Click the GENERATE CHALLAN button.
2. The Challan is generated.

Note: 

In the case of Net Banking: You will be directed to the Net Banking page of the selected Bank. The payment amount is shown on the Bank’s website.

In case of successful payment, you will be re-directed to the GST Portal where the transaction status will be displayed.

In the case of Over the Counter:

Take a printout of the Challan and visit the selected Bank. Pay using Cash/ Cheque/ Demand Draft within the Challan’s validity period. The status of the payment will be updated on the GST Portal after confirmation from the Bank.

In the case of NEFT/ RTGS:

Take a printout of the Challan and visit the selected Bank. Mandate forms will be generated simultaneously. Pay using Cheque or through your account with the selected Bank/ Branch. You can also pay using the account debit facility. The transaction will be processed by the Bank and RBI shall confirm the same within <2 hours>. The status of the payment will be updated on the GST Portal after confirmation from the Bank.

9.2 (b). Scenario 2: If the available cash balance in the Electronic cash ledger is more than the amount required to offset the liabilities

1. If available cash balance in Electronic Cash Ledger is more than or equal to the amount required to offset the liabilities, no additional cash is required for paying liability.

Note: You can click the DOWNLOAD GSTR-7 DETAILS (EXCEL) button to view the summary page in excel format or click the PREVIEW DRAFT GSTR-7 button to view the summary page of Form GSTR-7 for your review.

D. File Form GSTR-7 with DSC/ EVC

10. Select the declaration checkbox. Select the Authorized Signatory from the drop-down list. Click the FILE GSTR-7 button.

11. Click the yes button.

12. The Submit Application page is displayed. Click the FILE WITH DSC or FILE WITH EVC button.

12.1. FILE WITH DSC:

a. Select the certificate and click the SIGN button.

12.2. FILE WITH EVC:

a. Enter the OTP sent on email and mobile number of the Authorized Signatory registered at the GST Portal and click the validate OTP button.

13. The success message is displayed and ARN is displayed. Status of the GSTR-7 return changes to “Filed”. Click the BACK button.

E. View Debit entries in Electronic Cash Ledger for tax payment

14. Click the debit entries in the electronic cash ledger for TDS/interest payment tile to view the reference ID through which the amount has been debited in the electronic cash ledger.

15. The entries in Electronic Cash Ledger for tax payment is displayed. Click the BACK TO GSTR-7 TILES button.

F. Download Filed Return

16. Click the DOWNLOAD FILED GSTR-7button to download the filed return. You can also download filed details as an excel file by clicking on the DOWNLOAD GSTR-7 DETAILS (EXCEL) button.

17.  The PDF file generated would now bear the watermark of final Form GSTR-7.